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Administrative Coordinator

Oct 13, 2020
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LGBTQ Allyship
Seattle
Job Title: Administrative Coordinator
Job Location: King County
Position Part-time (hourly), we are looking for the best candidate that fits this position Contact: Debbie Carlsen
Email: debbie@allyship.org 

LGBTQ Allyship is a nonprofit located in Columbia City serving over 3700 constituents by advocating for LGBTQ economic equity, housing, reducing youth homelessness and access to democracy justice in Seattle and South King County. We build community power through leadership development, advocacy and community organizing. We provide worker’s rights trainings and resources to vulnerable LGBTQ+ workers in Seattle and King County. Allyship leads the South King County LGBTQ Housing Committee to build LGBTQ grassroots leaders in south Seattle and South King County.

Our mission: LGBTQ Allyship builds power among LGBTQ communities and allies in Washington State to work towards economic, racial, and gender justice. We do this through community organizing, education, advocacy, and developing grassroots leadership in solidarity with other marginalized communities.

LGBTQ Allyship Administrative Coordinator

Job Description: The Administrative Coordinator will accomplish goals set forth around fundraising, program support and direct administrative support of the Executive Director. Improve office policies and procedures. This person is responsible daily for ensuring the smooth operation of the office and administrative functions, as well as providing administrative support to other staff as needed.

KEY RESPONSIBILITIES

Operations Tasks (50%)
• Build on staff intranet in coordination with Executive Director.
• Research human resources projects and conduct tasks at the direction of the Executive Director.
• Manage office space; including ordering of needed program supplies and coordinating with other staff to keep office in clean and working order.
• Ensure all filing and licensing tasks are completed in an effective and timely manner.
• Manage office technology, support staff with troubleshooting tasks, and coordinating with outside vendors for services or repairs.
• Support Executive Director with Board Management tasks.
• Updating fundraising and board documents.
• Data entry.
• Maintain financial and administrative filling both digital and paper.
• Scanning financial documents for Executive Director, ensuring financial documents are properly labeled i.e. Receipts, invoices.
• Checking voicemail and dispensing messages to staff.

Program Support (40%)
• Ensure all program data reporting is completed in an effective and timely manner.
• Manage office technology and support staff with troubleshooting tasks.
• Support staff with maintaining of databases.
• Coordinate committee meetings including reminder notifications, occasional note taking, and follow up communication where appropriate
• Print materials for meeting.
• Update program documents.

Development Operations (5%)
● Acknowledgements: Enter gifts in LGL and process and send out all gift acknowledgments in a timely fashion.

Other Duties and Expectations (5%)
• Collaborate with other staff to ensure organizational goals are met.
• Support in building and maintaining positive relationships with key community and organizational partners.
• Assisting in other special projects.
• Represent LGBTQ Allyship at community events when needed.
• Schedule flexibility is required for occasional meetings outside business hours.
• Other duties upon request.

QUALIFICATIONS
● Passion for LGBTQ Allyship’s mission and a demonstrated commitment to social justice.
● Background as an administrative generalist in non-profits, with successful organization and attention to detail.
● 1-2 years of experience in administrative coordination
● Excellent organizational skills, such as convening meetings, scheduling, and note taking.
● Excellent oral, written and public speaking communication skills, including the ability to communicate the vision, goals, and impact of LGBTQ Allyship to a broad array of audiences.
● Ability to think strategically while paying attention to detail and meeting deadlines.
● Ability to maintain professionalism and confidentiality in sensitive, complex and/or controversial situations
● Collaborative, creative and innovative; able to partner to develop and drive ideas from conception to reality
● Experience with donor databases and online fundraising tools
● Highly developed interpersonal skills, including excellent oral, written, and listening communication; strong candidates will have additional languages skills that correspond to communities we wish to work with in the future.
● Experience in and/or working with transgender and gender nonconforming communities.
● Experience in and/or working with folks of different abilities and neurodiversity.
● Experience supporting and working with people navigating trauma and/or in crisis.
● Strong racial and social justice analysis.
● Knowledge and experience to identify social justice issues and be culturally responsive with an equity, diversity, and inclusion framework.
● Demonstrated ability in planning and coordinating across multiple parties to adhere to organizational and grant guidelines.
● Proficiency with Google Suite, Microsoft Office, Cava, Little Green Light and ability to quickly learn additional software.
● Requires travel to offsite meetings and a valid driver’s license is preferred but other forms of transportation are acceptable if position requirements are met in a timely manner.
● Highly developed interpersonal skills, including excellent oral, written, and listening communication; strong candidates will have additional languages skills that correspond to communities we wish to work with in the future.
● Personal qualities of integrity, credibility, and passion for improving the community LGBTQ Allyship aims to serve.
● Ability to manage multiple competing priorities and meet deadlines
● Able to anticipate needs and be self-directed
● Strong analytical and problem-solving skills
● Passion for learning and teaching
● Flexible with schedule to work nontraditional hours when needed
● Bachelor’s degree encouraged but not required

SALARY + BENEFITS

The salary range for this part-time position is $22,750 – $23,500 annually, depending on experience and qualifications. In addition to a competitive salary, this role receives health benefits, retirement match, travel reimbursement, vacation and paid sick and safe time off.

Anticipated start date: End of October. resume and cover letter – please send to info@allyship.org by October 16th to Debbie Carlsen, but will remain open until filled, willing to negotiate. This is a 6-month position with the potential to be permanent and expand hours.

Benefits: Accrued 10 days of paid vacation, 12 paid holidays, accrued paid sick and safe time, travel and parking reimbursement, and up to 3% match for retirement benefits.

LGBTQ Allyship believes that a diverse workforce and inclusive workplace culture enhances our ability to fulfill our mission. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.


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