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Donor Communications Coordinator

Dec 7, 2022
FredHutch
Fred Hutchinson Cancer Center

Apply here:Fred Hutchinson Cancer Center Donor Communications Coordinator in Seattle, Washington

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

 

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

The Donor Communications Coordinator is a member of Philanthropy’s Experience & Engagement team and reports to the Executive Director, Donor Communications. The Donor Communications Coordinator is responsible for coordinating the intake, scheduling, tracking, and reporting for Donor Communications projects, including proposals, impact reports and related stewardship materials, event collateral, event and video scripts, website content, marketing collateral, outreach to scientific speakers, and related deliverables. The Donor Communications Coordinator maintains a complex matrix of current and future projects, pending requests, and associated deliverables, and is responsible for strengthening and scaling the underlying project-management processes and tools. They are responsible for scheduling and coordinating team and project meetings. The Donor Communications Coordinator serves in a unifying role for the Donor Communications team and the larger Experience & Engagement program of which it is a part, helping to ensure team members are aligned and deadlines and business objectives are met. The Donor Communications Coordinator also serves as a liaison with Fred Hutch’s Marketing & Communications team, which partners with Philanthropy on many projects. 

Responsibilities

  • Work collaboratively with members of the Donor Communications team to manage project workflow, including assessing new project requests, building project timelines, tracking project milestones and deliverables, communicating status updates to team members and stakeholders, and anticipating and/or mitigating obstacles.
  • Collaborate with colleagues across Philanthropy who request communications support; assess requests and determine parameters for project deliverables, including goals, audience(s), and timeline.
  • Liaise with writers, designers, web producers, and others in Philanthropy as well as Marketing & Communications who are involved in producing and finalizing communications deliverables to coordinate project plans and ensure project deadlines and objectives are met.
  • Strengthen project-management tools and processes to support the team in delivering outstanding communications pieces on time.
  • Coordinate timelines and deliverables with the Philanthropy department’s event calendar as well as calendars managed by peer departments including Marketing & Communications.
  • Update and maintain Donor Communications’ team SharePoint site, including a digital asset library.
  • Coordinate assembly and distribution of regular reports of in-progress and recently completed communications projects on behalf of the Experience & Engagement team.
  • Schedule and facilitate team and project-kickoff meetings, including capturing notes, assignments, and action items. Proactively track progress of resulting plans.
  • Assist in updating select content on fredhutch.org that is managed by the Philanthropy department.
  • Provide backup support for the Email Specialist, helping to coordinate review, testing, and distribution of communications to donors through our email platform.
  • Provide administrative support for the Executive Director, Donor Communications, and Donor Communications team.
  • Perform other duties as needed to ensure that project deliverables are provided on time and fulfill their objectives.

Qualifications

Required Education and Experience

  • Bachelor’s degree required. 
  • Three years of experience in nonprofit communications, fundraising/development, or a related field required
  • Proficiency with Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint, and SharePoint. 
  • Proficiency with project management systems. 

 

Desired Skills and Abilities

  • 1 + year experience in project coordination. 
  • Proficiency with Smartsheet and Asana preferred.
  • Experience with the production of print, digital, and creative collateral strongly preferred; experience working with writers, designers, event producers, and other communications and fundraising professionals also preferred.
  • Experience with Adobe Experience Manager or similar content management system, Adobe Creative Suite including InDesign, Luminate online or similar email marketing tool, and Raiser’s Edge preferred.
  • Strong organizational skills; ability to manage multiple priorities and meet short- and long-term deadlines without sacrificing quality; ability to flex with changing priorities.
  • Strong attention to detail and commitment to producing a high volume of high-quality work.
  • Strong customer-service orientation; aptitude for proactive and collaborative problem-solving.
  • Ability to build relationships in a diverse community and work in a team environment within a complex organization with a wide range of constituencies.
  • Ability to work under the direction of others and perform special projects as assigned, requesting clarification when needed.
  • Demonstrated work ethic; commitment to managing time and resources to ensure work is completed efficiently.
  • Ability to communicate clearly and concisely, both verbally and in writing.
  • Ability to handle confidential and sensitive information.
  • Demonstrated proofreading skills and familiarity with AP style a plus.

 

Please submit a cover letter and resume as part of your application.

 

This position is patient facing and/or requires access to Fred Hutch clinical facilities. As such, full COVID-19 vaccination is required as a condition of employment, without exception. Booster doses are strongly recommended but not required. If declining a booster, completion of the COVID-19 Vaccination Status Form Questionnaire and COVID-19 Booster Declination Training is required. Because of our immunocompromised patient population, there are no medical or religious accommodations available for any employee who is patient facing and/or requires access to Fred Hutch clinical facilities. Only employees whose positions are fully remote, who are not patient facing and/or require no access to clinical facilities, may apply for medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination before their first day of employment.

 

statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.


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