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The listings below are job openings from GSBA member businesses. Any questions or for further information, please contact the company directly. Any GSBA member can add a listing just send us the details and a link. To facilitate pay equity, GSBA encourages businesses and organizations to include a position's salary range in its job description before submitting to this page.

Executive Assistant

Oct 6, 2021
The Nature Conservatory
Washington Nature Conservatory
Denver

Executive Assistant

 

JOB TITLE

Executive Assistant II

JOB FAMILY

Operations

JOB NUMBER

520012

SALARY GRADE

5

STATUS

Salaried

LOCATION

Boulder, CO

DATE

September 2021

 

 

 

ABOUT US

Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive.

 

We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. Whether it’s career development, work/life balance, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Our goal is to cultivate an inclusive work environment so that all of our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued.

 

The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.

 

YOUR POSITION WITH TNC

The Executive Assistant will provide direct administrative support to the Colorado Executive Director and support for the Colorado Philanthropy Team to advance major and principal gift fundraising efforts. 

 

ESSENTIAL FUNCTIONS

The Executive Assistant will be responsible for a variety of administrative support tasks, which include domestic and international travel arrangements, calendar management, answering phones and emails, drafting correspondence, processing expenses, and scheduling and coordinating logistics of meetings and special events. They will learn and become proficient in the Conservancy’s systems including the CRM (Customer Relationship Management) program used by the Conservancy’s Philanthropy programs.  They will manage the Conservancy’s donor acknowledgement process to thank donors for contributions. They will partner with other staff to ensure Executive Director is prepared for meetings and events by providing briefing and background materials. They will implement processes and practices in order to improve effectiveness. The Executive Assistant will coordinate activities across multiple teams, setting realistic deadlines and managing the timeline. They will communicate on behalf of the Executive Director with staff in various programs across the Conservancy; as well as with donors, trustees, vendors, partners and other business associates. They will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. They will apply principles of confidentiality and discretion for all sensitive matters. They will perform other administrative functions, as required.

 

 

RESPONSIBILITES & SCOPE

  • Act independently on assigned tasks and exercise independent judgment based on analysis and experience; work is diversified and may not always fall under established practices and guidelines;
  • Work within scope of program’s strategic goals;
  • Coordinate projects with several variables and teams, work within a defined timeline and budget;
  • Demonstrate sensitivity in handling confidential information;
  • Perform non-routine analysis, research and follow-through;
  • Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;
  • Make purchases, process invoices, contract with vendors, and assist with budget preparation;
  • May act as a resource to others to solve problems and act in supervisor’s stead when instructed;
  • May supervise administrative and/or volunteer staff;
  • Provide input through project teams for the improvement of existing programs;
  • Refer difficult questions and unusual problems to supervisor;
  • Travel and work flexible hours; and
  • Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain

     

    MINIMUM QUALIFICATIONS

  • Bachelor’s degree and 2 years’ experience or equivalent combination;
  • Experience generating reports and interpreting data;
  • Experience in business writing, editing, and proofreading;
  • Experience organizing time and managing diverse activities to meet deadlines; and
  • Experience working across teams and communicating with a wide range of people

     

    DESIRED QUALIFICATIONS

  • Multi-lingual skills and multi-cultural or cross-cultural experience are appreciated;
  • Ability to analyze information for the purpose of coordinating and planning activities, and solving problems;
  • Ability to use existing technology to achieve desired results;
  • Experience interpreting guidelines to achieve desired results;
  • Experience working with a board of trustees, donors, volunteers, the public, and/or all levels of staff; and/or
  • Strong organization skills, accuracy, and attention to detail

 

SALARY INFORMATION

The estimated starting salary for this position is dependent on experience and qualifications. Starting salary range is $56,000 to $61,000.

 

TO APPLY

Visit www.nature.org/careers and apply online with cover letter and resume to job #50422. All resumes and required cover letters must be submitted through The Nature Conservancy’s online application system.  The application deadline is 11/1/21 at 8:59 PM PST.  If you experience technical problems with the site or application process, please contact applyhelp@tnc.org and include the job opening ID.

 

ORGANIZATIONAL COMPETENCIES:

 

Builds Relationships

Builds productive relationships by interacting with others in ways that enhance mutual trust and commitment.

Collaboration & Teamwork

Works collaboratively with stakeholders across levels, geographies, backgrounds, and cultures to improve decisions, strengthen commitment, and be more effective.

Communicates Authentically

Communicates proactively and in a timely manner to share information, persuade, and influence with the appropriate level of detail, tone, and opportunities for feedback.

Develops

Others

Takes ownership to help develop others’ skills, behaviors, and mindsets to help them maximize their workplace contributions.

Drives for

Results

Sets challenging goals and objectives based on a strong sense of purpose and high-performance standards and steadfastly pushes self and others for tangible results, while ensuring work-life balance.

Leverages Difference

Demonstrates commitment to harnessing the power of differences strategically; consistently sees, learns from, and takes strategic action related to difference; and demonstrates the self-awareness and behaviors to work across differences of identity and power respectfully and effectively with all stakeholder. Actively seeks to build and retain a diverse workforce and fosters an equitable inclusive workplace by drawing upon diverse perspectives.

Systems

Leadership

Thinks and acts from a broad perspective with a long-term view and an understanding of 1) the dynamic nature of large-scale challengesand 2) the need for integrating five key practices: skillfully engaging appropriate people; providing a clear process for change; taking a holistic view of situations; focusing on a small number of strategic actions, while learning from and adapting them over time; and being aware of how one’s own thinking or patterns of behavior may be limiting change.

 

This description is not designed to be a complete list of all duties and responsibilities required for this job.

 

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and cultures. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military or veteran status or other status protected by law.

 



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