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Operations & Finance Coordinator

Jun 30, 2021
nature conservancy
The Nature Conservancy
Seattle
JOB TITLE Operations Program Coordinator
JOB FAMILY Operations
JOB NUMBER 570014
SALARY GRADE 4 STATUS Full-time (35 hours per week); Hourly
SUPERVISOR Office Manager
LOCATION Seattle, WA
DATE June 2021

ABOUT US
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive.

We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. Whether it’s career development, work/life balance, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Our goal is to cultivate an inclusive work environment so that all of our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued.

The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.

YOUR POSITION WITH TNC
The Operations and Finance Coordinator provides administrative, facilities, finance/accounting and general operations support for The Nature Conservancy’s Washington Business Unit.

ESSENTIAL FUNCTIONS
Office/Facilities Management (60%)
With the Office Manager, support administration and efficiency in all Chapter facilities, including:
• Act as primary Seattle receptionist which includes sitting at reception, ensuring that visitors and callers are greeted and directed, including responding to basic inquiries about The Nature Conservancy’s work and referring other inquiries appropriately, maintaining tidy reception and common areas, and processing incoming/outgoing mail, donations and deliveries.
• Maintain office systems and equipment (i.e. copier/printer, postage meter, kitchen appliances) and track related contracts and agreements.
• Purchase office and safety equipment and supplies.
• Maintain relationships with vendors via timely communications and scheduling maintenance requests.
• Assist with administration of field housing facilities as needed.

Finance & Accounting (30%)
• Track and pay invoices using corporate credit card and SAP Concur invoice and expense reporting system.
• Review employee expense reports for accurate coding and compliance with policies.
• Set up new vendors and maintain A/P information. Maintain vendor relationships with timely payments and invoice processing.
• Act as a resource to all staff in answering payment questions.

General Operations (10%)
• Monitor Business Unit generic email account and maintain central calendar.
• Maintain shared documents and resources (i.e. directories, policies, guides). Ensure resources are kept current and easily accessible to all staff.
• Assist with coordination and logistics for office events and staff-wide meetings, including serving as a member of the All Staff Programming Team. May support the IT Technician with A/V troubleshooting in meeting rooms.
• Assist with vehicle fleet management and administration.
• May assist with operations related tasks and projects.

RESPONSIBILITES & SCOPE
Level of Position: This is an entry-level position and duties are performed under general supervision and established guidelines, with training provided as needed.
• Does not supervise any staff, but may supervise volunteers, interns, or temporary staff. • Serve as a team member for assigned projects.
• Financial responsibility may include purchasing, processing invoices, preparing and reviewing employee expense reports, contracting with vendors, and assisting with budget tracking.

Within the scope of the position, the Operations and Finance Coordinator will:
• Make day-to-day decisions within the scope of work assignments and prioritize work independently.
• Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor.
• Demonstrate sensitivity in handling confidential information.
• Ensures TNC policies and procedures are met.

Work Environment and Schedule
• Hours for this position are generally 8:30 am – 4:30 pm, Monday – Friday.
• Work is performed primarily in an open office environment, with an expectation of 2 days per week onsite to start and at least 4 days per week onsite once offices return to regular operations (all TNC offices are currently in a soft closure or early stage of re-opening due to COVID-19). Work environment involves only infrequent exposure to disagreeable elements.
• Facilities management requires physical mobility and the ability to lift up to 25 lbs. on occasion, with requests for reasonable accommodation considered.
• Be willing to travel within Washington State and work overtime or evenings/weekends as needed (infrequent).
• Ability to maintain focus and complete work in an environment with frequent interruptions.

MINIMUM QUALIFICATIONS
• Associate’s Degree and 3 years experience OR Bachelor’s degree and 1 year experience OR equivalent combination of education and experience.
• Ability to act in accordance with our Washington Equity Statement; be respectful of differences of identity and/or beliefs, and successfully work across those differences to meet work objectives.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience providing administrative support.
• Experience working with basic principles in accounting or in analyzing financial figures. • Experience working and communicating with a wide range of people.
• Experience writing clear, understandable email messages.

DESIRED QUALIFICATIONS
• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Experience with spreadsheets and financial applications, including managing and tracking data, and producing reports.
• Excellent customer service skills and focus.
• Strong attention to detail, accuracy in work product.
• Excellent organizational skills, including the ability to establish priorities and meet deadlines.
• Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems.
• Comfortable with technology and experience with, or ability to learn, Microsoft Office suite, SAP Concur, video conferencing (Zoom), SharePoint, Box and other common office software. • Valid driver’s license, or ability to obtain one prior to starting.

SALARY INFORMATION The starting rate is $29.95 - $32.00/hour, depending on qualifications and experience.

TO APPLY
Visit www.nature.org/careers and apply online with cover letter and resume to job #49960 or apply directly here. All resumes and required cover letters must be submitted through The Nature Conservancy’s online application system. The application deadline is July 21, 2021 at 8:59 PM PST. If you experience technical problems with the site or application process, please contact applyhelp@tnc.org and include the job opening ID.

OTHER JOB INFORMATION
The Selection Process: In an effort to be as transparent as possible in our selection process as well as to help expedite bringing new staff on board, below is a timeline of key events:
• Initial Screening Interviews (via Zoom): July 23-26 • Panel Interviews (via Zoom): July 29 – August 3
• Reference checks: August 4-6
• Extend offer: Week of August 9

While we will communicate these dates and any changes to you during the process, please consider placing tentative holds on your calendars for the initial screening and panel interviews.

ORGANIZATIONAL COMPETENCIES:
Builds Relationships:  Builds productive relationships by interacting with others in ways that enhance mutual trust and commitment.

Collaboration & Teamwork: Works collaboratively with stakeholders across levels, geographies, backgrounds, and cultures to improve decisions, strengthen commitment, and be more effective.

Communicates Authentically: Communicates proactively and in a timely manner to share information, persuade, and influence with the appropriate level of detail, tone, and opportunities for feedback.

Develops Others: Takes ownership to help develop others’ skills, behaviors, and mindsets to help them maximize their workplace contributions.

Drives for Results: Sets challenging goals and objectives based on a strong sense of purpose and high-performance standards and steadfastly pushes self and others for tangible results, while ensuring work-life balance.

Leverages Difference: Demonstrates commitment to harnessing the power of differences strategically; consistently sees, learns from, and takes strategic action related to difference; and demonstrates the self-awareness and behaviors to work across differences of identity and power respectfully and effectively with all stakeholder. Actively seeks to build and retain a diverse workforce and fosters an equitable inclusive workplace by drawing upon diverse perspectives.

Systems Leadership: Thinks and acts from a broad perspective with a long-term view and an understanding of 1) the dynamic nature of large-scale challenges and 2) the need for integrating five key practices: skillfully engaging appropriate people; providing a clear process for change; taking a holistic view of situations; focusing on a small number of strategic actions, while learning from and adapting them over time; and being aware of how one’s own thinking or patterns of behavior may be limiting change.

This description is not designed to be a complete list of all duties and responsibilities required for this job.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and cultures. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military or veteran status or other status protected by law.


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