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PTAC (Procurement Technical Assistance Center) Advisor

Jun 1, 2021
Green River
Green River College
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Position Summary

The Procurement Technical Assistance Center (PTAC) Business Advisor helps businesses understand how to find, bid, win, and perform on government contracts so that they can diversify their customer base and create jobs.

Position Responsibilities

The PTAC Business Advisor interacts with existing small business owners through appointment-based, confidential one-on-one advising, research and training.  The PTAC Program, seeks to ensure firms in the region are winning government contracts and subcontracts so that they can grow/diversify their business and further contribute to the economic vibrancy of our community.  By providing technical assistance on how to find contracts, bid on them responsively, and comply with post-award terms and conditions, firms in the region are more likely to succeed long-term in the marketplace.  Last year, businesses that worked with PTACs in Washington State won $300 million in government contracts. The PTAC Business Advisor may also teach short courses on doing business with government agencies.  Through engagement with the business community, the PTAC Business Advisor must be able to leverage mutually beneficial partnerships to deliver services in support of PTAC clients.
While the Business Advisor is expected to provide services to all businesses seeking assistance, the individual will be required to target assistance to businesses that demonstrate potential for jobs and investment in King County and Pierce County regions.

Primary Emphasis: The primary focus of the PTAC program is to provide technical assistance and education on government contracting through individual and small group advising.  The PTAC Business Advisor acts as an instructor, coach or mentor, assisting clients to prepare and position their business to find and respond to suitable government contracting opportunities.   The PTAC Business Advisor does not act as a professional service provider whose primary job is, for example preparing documents or writing a proposal. Consequently, the Business Advisor will not be seen as competing with such private sector professionals.  In addition to the instruction/advising component of the job, PTAC Business Advisors provide outreach to the community through regular engagement with local government entities, Chambers of Commerce, Economic Development Councils, service clubs and community organizations.

Position Scope of Work: 

  • Guide businesses through the process of finding, bidding, and performing on government contracts and sub-contracts
  • Guide businesses through the process of assessing their capacity/suitability for government contracting
  • Conduct outreach to businesses throughout Washington State about government contracting opportunities with federal, state and local governments as well as prime contractors. Outreach to small, women owned, minority owned, and veteran owned businesses is a critical part of our work plan.
  • Assist businesses with government registrations (i.e. and certifications (SBA’s Hubzone, 8a, etc.) related to selling to the government, finding opportunities, marketing to government buyers, bidding, getting paid, proposal development, interpretation of regulations, and more. Assistance is provided primarily through workshops and one-on-one counseling with the businesses by phone, in person or virtual meetings or by email
  • Coordinate workshops and events that increase knowledge of government contracting
  • Attend outreach events to ensure awareness of PTAC services
  • Enroll businesses in the PTAC’s electronic bid-match service
  • Review and disseminate bid opportunities and subcontracting opportunities to clients
  • Develop and maintain relationships with federal, state and local government agencies and prime contractors
  • Develop and maintain relationships with other business resource providers throughout the region.
  • Meet or exceed program goals for number of counseling sessions, events, etc. Keep counseling reporting database up to date at least weekly.
  • Collaborate with other PTAC counselors throughout the state and region to share best practices
  • Complete training courses that are relevant to the needs of clients and attend training events as budget allows.
  • Other duties as assigned
Required Skills and Experience: 
  • Knowledge of or ability to quickly learn business and government contracting principles and how to apply them to the client’s business success strategy.
  • Strong computer skills to research government marketplace and navigate registrations and online government systems
  • Ability to manage multiple tasks and projects
  • Ability to listen critically to identify needs and solve problems
  • Strong, professional written communication skills
  • Strong verbal communication skills, including public speaking in front of large and diverse audiences
  • Ability to take complicated material and create concise curriculum for adult learners
  • Resourcefulness – you will frequently have to research answers to clients’ questions with little direction
  • Work well within a team environment and collaborative approach to work
  • Proficiency with Microsoft Word, Outlook, and Excel
Preferred Experience: 
  • Experience providing assistance to small businesses
  • Experience working in a procurement or sales position within a business that sells to the government
  • Experience as a contracting officer for a federal government agency

PTAC Program Administration: The PTAC Business Advisor is required to satisfy individual performance expectations, deliverables or goals that are in alignment with an annual work plan.  Satisfaction of deliverables and business client evaluations are among the measures used in evaluating the PTAC Business Advisor's annual performance.

Local Program Administration
The PTAC Business Advisor will also participate in satisfying the deliverables of our program funders which are written in alignment with the advisors’ annual work plan

PTAC Cooperation and Referral: The PTAC business development assistance program is one of several Washington state and federal programs providing assistance to the small businesses of Washington State.  The PTAC Business Advisor works in close cooperation with representatives of other business assistance programs, specifically, developing, implementing and maintaining referral capability with local representatives of the Economic Development Councils, area Chambers of Commerce, local trade associations and the SBA programs. 



Minimum Qualifications:

  • Candidates must have a Bachelor's degree in business, government contracting or a closely related field and no less than three years of experience related to economic or entrepreneurial development. 
  • Effective communication skills required.
  • Ability to effectively use Microsoft Office programs – Word, PowerPoint and Excel
  • Previous experience presenting information to small groups and classes.
  • Knowledge of and / or experience with government contracting
Preferred Qualifications:

  • Previous government contracting experience as a buyer, purchasing agent or contract manager.
  • Previous PTAC program experience as an advisor.
  • A Master’s degree in business, government contracting or a closely related field.
  • Experience in establishing economic development, community, and business relationships; experience in advising small businesses; five or more years of small business ownership and/or management.

The PTAC Business Advisor's Position

The PTAC Business Advisor, while an employee of Green River College is expected to be fully engaged as part of the state-wide Washington PTAC program. As part of Green River College, the Advisor will also be a member of the college community and participate in college wide and departmental activities. Occasional evening work required.

REPORTING:  This position reports to the Senior PTAC Business Advisor at Green River College and additionally to the Program Manager for the Washington PTAC Program deliverables. 

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