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Research Administrator III - IV - Clinical Research Division

Apr 7, 2021
fred htuch
Fred Hutchinson
For more information please see:


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.



The Research Administrator III/IV plans for and ensures compliant and effective funding, budget and regulatory administration and general administrative support for several Principal Investigators and their labs/departments. The Research Administrator III/IV collaborates with Principal Investigators and interfaces with other departments as needed on administrative and strategic planning and works autonomously to complete nonscientific grant content and tasks, advise the PIs on relevant matters and develop effective solutions to related issues.


Budget/Fiscal Support

  • Develop, monitor, track and project the budgets for a complex portfolio of projects with multi-variable aspects (multi-site, sub awards, milestone-based budgets etc.)
  • Monitor spending for adherence to grant guidelines and policies
  • Participate in strategic planning activities such as setting goals and defining annual objectives for faculty’s program
  • Develop, run and analyze reports to identify issues and develop recommendations
  • Develop customized report formats to share information with broad audiences across the organization
  • Independently determine proper placement for expenses and correct errors to ensure accuracy

Funding Source Administration

  • Lead and provide strategic guidance on grant submissions and post award activity by conducting tasks such as:
  • Working with faculty to develop strategies for responses/requests
  • Completion/collating of all technical/non-scientific steps and assigned technical or scientific portions of funding/grant submissions
  • Review budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve the issues with appropriate stakeholders
  • Identify/forecast personnel and other resource requirements (including long-range forecasting across multiple budget years)

Regulatory Support

  • Prepare/Consult/Advise PIs on non-scientific portions of regulatory applications/submissions
  • Identify missing regulatory components that are required and resolve issues to ensure successful submission or renewal
  • May advise or consult with Center leadership on changes to Center-wide policies/procedures and help create implementation plans in response to changing regulatory requirements (e.g. Uniform Guidance)
  • Serve as a central point of contact to answer questions and facilitate solutions
  • Prepare/Consult/Advise PIs and maintain Data/Material Use Agreements and other data compliance

Administrative Support

  • Identify administrative needs for the department or PI(s); prioritize and ensure related tasks are completed.
  • Delegate appropriate tasks to Admin Coordinator and follow up as necessary
  • Identify space and resource shortages and collaborate with administration to resolve any issues
  • Mentor lower level staff
  • Oversee the management of projects including occasional event planning and special work groups
  • Communicate with other departments/entities on Primary Investigator (PI)’s behalf.
  • Resolves discrepancies and issues with stakeholders on PI’s behalf


  • Act as a divisional resource and assist with training for lower level staff


This position may evolve into some Clinical Trials Support

  • Create, negotiate, and manage budget based on protocol
  • Set up and pay bills to third parties
  • Partner with external organizations to get pricing
  • Set up Clinical Trials Agreements (CTAs)
  • Ensure regulatory documents are in place by working with Regulatory personnel for protocol
  • Responsible for Clinical Trials Billing including the creation of payment invoices.
  • Set up and maintain study document tracking systems
  • Amend budget through the life of a study
  • Attend study implementation meetings as needed
  • Manage multi-site components (sub awards)


Minimum qualifications:

  • Bachelors degree required. Relevant experience can substitute for educational requirement:
    • Research Administrator III minimum requirements: Three years in pre-award and post-award grants and contract management
    • Research Administrator IV minimum requirements: Five years in pre-award and post-award grants and contract management
  • Technical experience sufficient to allow proficiency doing remote work
  • Experience creating and executing strategic plans
  • The ability to delegate tasks to appropriate resources
  • Multi-project grant experience with a wide variety of funding sources
  • The ability to analyze and interpret regulations, determine impact, and manage change

Key Skills, Knowledge, and Abilities:

  • Multitask without loss of efficiency or accuracy. This includes the ability to perform multiple duties received from multiple sources and/or situations requiring speed while appropriately prioritizing the urgent tasks
  • Work and sustain attention with distractions and/or interruptions
  • Interact professionally with a variety of individuals, both internal and external, such as coworkers and teammates, faculty, service area personnel.
  • Work effectively under stressful circumstances, such as tight deadlines
  • Maintain regular attendance and be punctual
  • Understand, remember and follow simple and/or detailed oral and written instructions
  • Complete assigned tasks with minimal or no supervision
  • Exercise independent judgment and make appropriate decisions
  • Communicate to supervisor capacity of workload balance and openly ask questions as needed about policy and regulations

statement describing your commitment and contributions toward greater diversity, equity, inclusion, and anti-racism in your career or that will be made through work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.

Not ready to apply? Connect with us for general consideration.

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