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Facilities Director

May 4, 2022
PNA
Phinney Neighborhood Association
Seattle

Phinney Neighborhood Association Mission
The mission of the Phinney Neighborhood Association (PNA) is to build, engage, and support our diverse community through programs, services, and activities that connect neighbors and foster civic engagement. 

 

Position Overview
The PNA is committed to building a culture of equity and inclusion, believing that a diversity of staff, Board, and programming is essential to achieving our mission. We are looking for someone who is willing to work with and challenge this organization and the community to be our most respectful, accepting, and sympathetic selves. 

 

The PNA is seeking an enthusiastic, experienced, and knowledgeable Facilities Director to manage space use, upkeep/maintenance, and long-range capital projects at our owned and leased facilities in North Seattle.

 

The Facilities Director will be committed to the PNA’s mission, with the leadership skills to manage people, projects, and budgets. In addition to managing staff, volunteers and contractors, we are also looking for someone who will roll up their sleeves and get the job done themselves. The ideal candidate is comfortable interacting with and managing a wide range of constituencies, from long-time volunteers to custodial staff, PNA Board members, and renters from the general public. They will simultaneously embrace both the broad vision for PNA’s campus and the details which keep the buildings running.

 

The PNA owns the landmarked Phinney Center and Greenwood Senior Center, and leases space at Whittier Elementary School and two churches for programming. The Facilities Director staffs a board site committee, has fiscal oversight over the facilities budget of $500,000, and manages 5+ staff. The Facilities Director is a member of the PNA’s leadership team, and is involved in implementing strategic goals, shaping organizational direction, and policy development. This position reports to the Executive Director.

 

Top candidates will have served previously as a Facilities Director or Manager, have supervision experience, skills and knowledge of historic building preservation, and enjoy collaborating with a talented multi-faceted team. Hands-on expertise with repairs and maintenance and basic carpentry is essential, and experience working on older buildings is a plus.  We especially value a sense of humor and eager approach to community-oriented facility usage.

 

Essential Responsibilities

  • Responsible for overall management of the PNA’s owned and leased facilities, including space use, maintenance, and long-term capital planning
  • Prepare and manage annual facilities budget of $500,000, reviewing monthly financials and monitoring variances
  • Provide supervision, management and overall direction for staff and contractors, including five+ direct reports, who are responsible for rentals, custodial work, and maintenance of five buildings in four locations
  • Regular assessment of site & facilities for needed maintenance, repairs and improvements
  • Help plan major campus alterations and develop long-range facilities budgets with PNA Board Site Committee
  • Act as project manager and provide oversight to capital projects
  • Develop and implement maintenance and minor improvement plans to include cost estimates, priority, estimated start/completion dates, and assignment to contractors, staff and/or volunteers
  • Serve as emergency/after-hours contact and be available via cell phone for facilities issues
  • Coordinate facilities projects with other PNA staff and programs; scheduling cooperatively with classes, special events, programs, and rentals
  • Participate on the organization’s leadership team, be involved in developing and implementing strategic goals and shaping organizational direction

Qualifications

  • Minimum of five years of progressive responsibly in facilities
  • Minimum of three years of experience in senior leadership/management roles, preferably in a nonprofit
  • Hands-on expertise with repairs and maintenance and basic carpentry required, work in older buildings preferred
  • Three or more years of experience supervising staff, experience managing volunteers a plus
  • Two or more years of experience managing department finances, including budgeting and monitoring of financials
  • Experience working with historic buildings and leased properties a plus
  • Understanding of and appreciation for the community-building mission of the PNA
  • Proven track record for building strong partnerships within the community, and developing positive and respectful relationships
  • Experience and interest in collaborative leadership and the ability to inspire and foster goodwill
  • Personal commitment to creating a culture of diversity and inclusion
  • Effective written and verbal communication skills
  • Excellent decision making and critical thinking skills
  • Team-oriented working style, as well as ability to work independently
  • Ability to work in an open office environment
  • Computer proficiency with extensive experience using Word, Excel and other software as required
  • Ability to lift up to 25 lbs. on a regular basis and 50 lbs. on occasion, to walk between buildings and up and down stairs, and to engage in cleaning and maintenance work when necessary, which can require stooping, kneeling, pushing and pulling, reaching, and climbing 
  • Access to transportation to travel, sometimes on short notice, between our sites (up to 2.5 miles)

Compensation

This is a full time exempt Monday through Friday, some evenings and weekends, position paying an annual salary of $70,000 – $78,000 DOE. Benefits include: health insurance; 401(k) plan with employer match; longā€term disability insurance; a flexible spending account; self-paid Aflac products; a free PNA household membership with reduced costs for classes and room rentals; 3 weeks personal time off the first year, increasing annually; Christmas Eve – New Year’s Day off; and 8 paid holidays (total paid time off first year: 5.5 weeks). We offer a convivial, positive, and flexible working environment.

About the Phinney Neighborhood Association

Headquartered in a former elementary school, the PNA has developed an active community center that not only serves as a focus of the Phinney/Greenwood neighborhood, but offers programs and activities that reach far beyond the immediate neighborhood, at five different sites in Phinney, Greenwood, and Ballard. Current programs include four preschool cooperatives, a licensed preschool and school age program at Whittier Elementary School, a hot meal program, the Greenwood Senior Center, PNA Village, an art gallery, a tool lending library, a business membership program, family memberships, room rentals, and countless special events that bring friends and neighbors together. We co-sponsor a summer farmers market and weekly contra dancing and folk music concerts.  The PNA serves over 27,000 people each year, has 60 staff, 1,300 volunteers, and an annual budget of $2.5 million. The PNA is an Equal Opportunity Employer working towards a culturally-diverse work place. Applicants representing the diversity of our community are encouraged to apply.

 

To Apply
Please email a cover letter indicating your interest, how you meet the minimum qualifications, and a resume to apply@phinneycenter.org.  Preference will be given to candidates who apply by May 23 by 12:00 pm.



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