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Philanthropic Services Associate

Jul 20, 2020
seattle foundation
Seattle Foundation

Philanthropic Services Associate

Who Are We?

The heart and science of philanthropy

Greater Seattle is changing and growing, and so is Seattle Foundation. “The heart and science of philanthropy” is the intersection of passion and discipline to create lasting change. As the community’s foundation, our mission is to ignite powerful and rewarding philanthropy to make Greater Seattle a stronger, more vibrant community for all. We work with more than 1,200 individuals, families, and corporations to strategically invest their philanthropic resources in ways that inspire continued giving. We also partner with philanthropic institutions, government agencies, community organizations and businesses to catalyze positive change in our community across a range of issues. 

Our organizational culture is one of engaged teamwork, where we support one another in reaching our collective and individual goals while constantly learning along the way. Our office is located in the downtown core of Seattle, however our reach is much broader than that – we focus on Greater Seattle and the Eastside and also support donor interests across the country and around the globe. We seek individuals to join our 40+ (and growing!) team who are committed to our vision of a stronger, more vibrant community for all; collaboratively finding solutions; continually improving; and going the extra mile in service of our philanthropic partners and the broader community.  We’re in the midst of an exciting evolution in our work. More information about Seattle Foundation can be found at

What’s the Opportunity?

Are you looking for an exciting opportunity to learn more about the world of philanthropy and donor stewardship? Do you love being a member of a dynamic team? Our Philanthropic Services team has an open position for a full-time Associate Advisor, an important administrative, donor relations and programmatic role that reports to the Director of Donor Stewardship & Engagement. As an Associate Advisor, you support the delivery of stellar philanthropic advising and the cultivation, solicitation, and stewardship of donor prospects and existing partners. The office environment is fast-paced, requiring your flexibility and strong prioritization skills along with your ability to multitask, communicate effectively, and demonstrate excellent time management. Consider this role if you are a highly organized individual capable of delivering on the following key responsibilities:

Portfolio Management & Advising Support

  • Support the execution and tracking of the Foundation’s moves management system for senior advisors and leadership team members.
  • Track donor strategies and ensure strong documentation and recordkeeping of all interactions.
  • Schedule and staff philanthropist meetings: prepare meeting materials, record notes, participate as support staff, and deliver needed follow-up items. 
  • Support the project management and delivery of customized research reports for donors. 
  • Work effectively across teams to prepare written proposals, informational materials, programmatic updates and other materials needed to provide effective stewardship and advance fundraising goals.
  • Ensure timely response to donors on fund-related operations: grants processing, gift confirmations, fund balances, quarterly statements, etc. 
  • Schedule site visits and meetings with philanthropists and community organizations and process funding applications for philanthropist giving cycles.
  • Cultivate, solicit, and steward an assigned portfolio of philanthropists.
  • Support PS leadership during special projects.
  • Provide general clerical and support tasks as needed to support senior team members and balance workloads, meet program and transaction deadlines.

What Are We Looking For?

Preference will be given to candidates with knowledge and demonstrated experience in:

  • Minimum of 3 years of relevant work experience in donor relations
  • Development principles and donor relations management
  • Excellent written and verbal communication skills
  • Experience with project management
  • Proficiency with Microsoft Office Suite and Blackbaud Raiser’s Edge (or relational database)

We are also looking for:

  • Dedication to the vision, mission and values of Seattle Foundation
  • Demonstration of producing a high-quality product
  • Ability to listen, assess and identify appropriate resources and implement solutions
  • Ability to work independently and collaboratively within a team in a dynamic, evolving work environment
  • Ability to take initiative and continually look for ways to improve
  • Some college coursework in general business administration or related field is preferred

What Can You Expect?

A collegial work environment; a competitive salary and excellent benefits, including health insurances (medical, dental, vision and long-term disability); a generous retirement plan match; and vacation/sick leave.

What are the Physical Demands and Working Conditions?

The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

This position works in an office, and the noise level in the work environment is usually low to moderate. While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, i.e. copier toner.

How Do I Apply?

As an equal opportunity employer, Seattle Foundation is committed to a diverse, multi-cultural work environment.  Seattle Foundation does not discriminate in employment on the basis of age, race, creed, gender, religion, marital status, veteran’s status, national origin, disability, or sexual orientation. People of color, people with disabilities, and people of diverse sexual orientations are encouraged to apply.

Please send cover letter and resume to: The position is open until filled. Applications will be reviewed on a rolling basis with priority given to candidates who submit by July 31, 2020.

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